VoltarisLabs
Compliance

Compliance. How we keep your outreach inside the lines.

Compliance is not optional in voice, outbound, and AI-driven communication. This page is how we operate, audit, and document it on your behalf.

Last updated · May 9, 2026Plain-language draft
01

Operator + controller roles

You are the data controller. You decide who to contact, why, and on what legal basis. You retain ultimate compliance responsibility under TCPA, CAN-SPAM, GDPR, CCPA, and any vertical-specific regulation that applies.

We are the operator. We build the guardrails, run the scrubs, capture the consents, enforce the opt-outs, and log everything. If your campaign requirements conflict with safe operating standards, we flag it before we ship.

02

TCPA + telephony

For voice products (Title Voice, AgentSixx, outbound calls service) and any SMS sequence, we enforce the following before any dial or send:

  • Federal DNC scrub against the National Do Not Call Registry
  • State DNC scrub where stricter rules apply
  • Express written consent captured + timestamped at submission
  • Quiet hours enforced in caller-local time (8am-9pm)
  • STOP / HELP keyword handling, auto-suppression on opt-out
  • Brand identification disclosure at start of every contact where required
  • Frequency cap per lead, enforced across channels
  • Audit log per touch, retrievable on demand
  • Carrier compliance: 10DLC + A2P registration for SMS
03

Email + CAN-SPAM

Outreach services run on dedicated, warmed sending domains separated from your primary inbox. We never send cold outreach from a domain you want to protect.

Every email includes a working unsubscribe link, a physical mailing address, and a clear sender identity. Unsubscribes are honored within 10 business days as required by CAN-SPAM, and within 24 hours in practice.

We do not source lists from data brokers without verifying lawful basis. Lists you provide are your responsibility; we scrub for deliverability but not for consent.

04

Data security posture

Encryption: TLS 1.2+ in transit, AES-256 at rest. Database connections are TLS-pinned where supported.

Access: role-based, scoped per engagement, logged. Production access requires hardware MFA. We rotate access on engineer rotations and offboardings.

Backups: daily snapshots, 30-day retention, restorable within 24 hours.

SOC 2: working toward Type II. Not certified yet — we will not claim otherwise.

05

AI model usage

We use OpenAI, Anthropic, Vapi, Retell, ElevenLabs, and select open-source models depending on the workload. Each provider has its own data handling terms; we configure all of them for the strictest mode available.

  • OpenAI + Anthropic: zero-retention mode enabled where available, opt out of training entirely
  • Voice providers: call audio retained per TCPA window only, never used for model training
  • No fine-tuning on your data without explicit written consent from you
  • No model outputs published or claimed as ours when they were generated for you
06

Audit + records

Every contact, dial, send, and reply is timestamped and logged. Logs are retained for the longer of 4 years (TCPA window) or your contract term plus 12 months.

You can request audit exports at any time: every touch on every lead, every disclosure, every opt-out, every disposition. Exports delivered within 7 business days, faster for active compliance reviews.

07

Incidents + reporting

If we discover a data incident, a regulatory escalation, or a compliance breach affecting your engagement, you hear from us within 24 hours of confirmation. We do not sit on bad news.

For incidents that involve personal data of EU/UK or California residents, we follow the notification windows required by GDPR (72 hours) and CCPA respectively.

08

Contact

For audit requests, compliance reviews, regulator notifications, or incident reports, email below. Compliance-marked emails are routed to a founder, not a generic inbox.

Questions about this?

Audit requests, regulator notifications, or incident reports.

hello@voltarislabs.ai
VoltarisLabs · Compliance · May 9, 2026